Mission Advancement Operations Manager

Position Overview:

Key Responsibilities:

Project Management & Campaign Support

• Lead execution of annual appeal and direct mail campaigns, including timelines, vendor coordination, and internal approvals
• Coordinate the development and production of the annual report (working with marketing in gathering content and managing timelines)
• Maintain the overall Mission Advancement calendar, tracking key deadlines for mailings, campaigns, and events

• Manage grant calendars, and tracking systems to ensure timely submissions
• Collaborate with staff, finance, and consultants to collect data
• Grant proposals as needed
• Identify and research grant opportunities

• Develop and maintain systems to track stewardship touchpoints (calls, notes, events, gifts)
• Support implementation of donor recognition and engagement plans
• Help ensure personalized stewardship strategies are carried out on time
• Execute the creation of all annual stewardship reports (fund reports, scholarship profiles, scholarship reports, endowment reports) and materials ensuring dynamic and inspiring deliverables are shared with our donors
•   Manage the gathering, writing and editing of pertinent information necessary to appropriately steward and engage donors including the management of thank you letters from student recipients.
• Manage the reporting and data needs for donors, using multiple databases and systems, including managing the updating and tracking data, uploading documents and files, and entering project-related information to ensure accuracy and timeliness.
• Work to improve the stewardship activities for all donors by incorporating new ideas to maximize engagement for donors
• Design and implement donor surveys for the purpose of refining and improving reports and events; utilize results to help suggest changes as needed.
• Plan, organize and follow up from various stewardship events
• Collaboration with marketing for event invitations, stewardship reports and other needs as necessary

• Segment database to identify/categorize donors
• Ensure Data-Driven strategies
  • Use giving trends, event attendance, and engagement data to support data-informed prospecting
  • Analyze and report on what types of appeals are working and with whom

• Build and manage research systems – Donor Search
• Create templates for prospect profiles and giving histories
• Run wealth screenings or analyze existing donors for upgrade potential
• Corporate research
  • Employee giving programs
  • Corporate social responsibility
  • Sponsorship opportunities
• Build prospect briefings & reports
  • Prepare donor briefs before meetings
  • Create corporate giving reports
  • Share monthly “top prospects” for team review

Qualifications & Skills

• 3+ years of experience in nonprofit development, fundraising operations, or related roles
• Strong project management skills and a love of checklists, calendars, and deadlines
• Familiarity with donor databases/CRMs
• Excellent attention to detail and ability to manage multiple projects at once
• Strong writing and communication skills
• Ability to work both independently and collaboratively
• Commitment to the mission and values of Verbum Dei Jesuit High School